"Organizing students within the fold of the Organization, who are willing to take part in the movement for establishing Islamic code of life".
In brief, we call this 'Organizing'. An organization is essential for every movement. No movement can come out successful without an organization or organised efforts. In fact, it is impossible to remain, a Muslim if we keep away from an organized life. Almighty Allah has commanded,
"Hold ye fast the rope of Allah altogether and be not divided". (Surah AuLmran,Ayat- 103)
The Prophet (S) said, "The person who is out of jamaat(group) is out of Islam.'' We see the existence of organization ever since the inception of the Islamic movement. The necessity of an organization is even felt more than ever in this nefarious environment of the present day world when Islam is becoming subject to attack on all fronts. In fact, Islam can not be thought of outside an organization. The statement of Hazrat Omar Faruk(R) is particularly relevant here. He said, 'la islama illabiljamaat". i.e, there is no Islam without an organization.
The students who are willing to take part in the struggle of ours to establish Islam after receiving invitation, must be taken in organization. Prior to this, they must consider Shibir as an organization of Islamic movement. That means they should have a general idea of the goal, programme, work-plan and the constitution of Shibir.
Membership of our Organization can not be obtained in return of any mundane wealth or gain. Knowing, understanding and sincere participation in the Organization's activities are the pre-requisites for its membership.
Therefore, every student should have an understanding of the structure of our Organization. According the constitution of Shibir, its workers fall into two categories - 'Members' and 'Associates'. But before a student attains the status of an eligible 'Associate', he has to come through two other phases namely the stages of, 'supporters' and 'workers'.
Worker: We call a supporter as worker, who undertakes the task of invitation, participates regularly in the workers' meetings, subscribe to the baitul mal, and manintains personal reports. Usually, a worker carries out following tasks:
1. Tries to read and understand the Quran and Hadiths on a regular basis..
2. Reads Islamic literature regularly.
3. Tries to fulfil preliminary requirements of Islam.
4. Subscribes regularly to the baitul mal and pays its yanat.
5. Keeps personal reports and shows them.
6. Patticipates in the workers' meetings, general meetings etc.
7. Pe1forms the duties assigned to them by the Organization.
8. Makes efforts to invite others to the Organization.
Associate: Fulfilling the conditions as set out in sect1on-Y of the constitution, a worker may graduate to the level of an "Associate'. The conditions are:
1. Accepting the goals and objectives of the organization.
2. Consciously concurring with the agenda and the strategy of the Organization.
3. Fulfilling the basic responsibilities of Islam.
4. Making full commitment to assisting in the overall activities of the Organization.
"Associates' are a complementary force in the organization. It is the moral duty of an Associate to sincerely fulfil the above mentioned responsibilities and reach the highest layer of the Organization (as a Member). To be an "Associate', one has to write an application and then send it to the President of the Centre or to the Deputy of the President. If the Central President or the Deputy considers the worker eligible, the Centre would make him an 'Associate'.
Member: When an "Associate' submits completely to Allah through our Organization, when he devotes himself entirely to the Organization, and when he meets the following criteria according to section-4 of the Constitution of the Organization, he is called a 'Member'. The Constitution sets the following conditions:
1. Accepting the goals and objectives of the Organization as those of one's life.
2. Concurring Completely with the programme and strategy of the Organization and participating actively in the task of implementing them.
3. Following the Constitution.
4. Performing the fard and wajib properly.
5. Abstaining from kabira gunah(grave sins).
6. Not keeping any relation with associations that hold goals and objective opposed to those of Shibir.
Besides, a 'Member' has to abide by the unwritten or traditional practices of the Organization. The 'Members' are the core strength of the Organization. As an edifice stands upon its foundation, so does the entire Organization stand on the combined strength of its Members. If there is laxity among the Members, the entire Organization experiences its impact in a lightning speed. The members are the real representatives of the Organization. Their identity is the identity of the Organization. The members have to glow with the brilliant light of faith and they have to derive strength from the fear of Allah. The attraction of the limitless and invaluable rewards in the life hereafter proceed them with inner dynamism and speed. The Sweetness of their character has a great impact on the society. They have to sacrifice their personal interests in the interests of the Organization. All the while, they have to keep themselves ready to sincerely comply with the dictates of the Organization. They have to set bright example by playing pioneering role in sacrifice and renunciation. They have to establish a life that mirrors the holy Quran.
Section-5 of the Constitution details how one can be a Member of the Organization. A worker needs to obtain a membership application form from the Central President. Once the worker fills in the form, the local President or someone from the local branch forwards it to the Central President with his comments. After a few days of receiving the application form, the Central
President sends a 'questionnaire' to the applicant. The applicant fills it up and sends it to the Central President through the local President or someone in charge, The Central President grants this application and registers him as a Member of the Organization. Mention may be made that the workforce has been categorized in many levels for the convenience of the Organization. This can not be considered a classification. This is rather a scientific approach to developing workers in their ideal characteristics in keeping with their level and capability.
The work to be done in order to implement the second point of the strategy are described below:
Workers' Meeting:
A monthly workers meeting is held in every sub-branch. Workers' meetings are called in on the basis of specific agenda with the objective of upgrading personal standard of workers and maintaining growth and dynamism of the Organization. The duration of each workers' meeting is 1 hour and 30 minutes. The agenda of a workers' meeting is as follows:
Agenda:
• Reciting with interpretation from the holy Quran. 10m
• Submission of personal repo1ts, remarks and advice 30mm
• Planning 20mm
• Work distribution 20mm
• President's Speech and prayer 10mm
Associates' meetings:
In the Associate Branches there should be Associates' meeting every two months. It is preferred to hold it at the beginning of the month. The maximum duration for an Associates' meeting is 3 hours. The agenda of an Associates' meeting are as follows:
Agenda:
• Inauguration 5mm
• Dars-e-Quran or dars-e-Hadith 30mm
• Submission of personal reports, reviews, remarks and advice 1 hour
• Submission of bi-monthly reports of the branch and an overview 30mm
• Adopting plans for the branch 25mm
• Miscellaneous discussion 20mm
• Ehtesab (Just criticism), ending/prayer 10mm
Members' meeting:
Workers' meeting is to be held once a month regularly in the Member level branches. This meeting should be organized in the beginning of the month. The meeting should be organized at a quiet place and with adequate time in hand. Wasting or skipping time may be harmful. Since the members are the heart of the Organization, the dynamison of the work rests on holding the workers' meetings properly and with due seriousness. The agenda of the meeting is as follows:
Agenda:
Dars-e-Quran or dars-e-Hadith
Submission of reports of the previous month, review, remarks and advice
Discussion on specific problems, if any.
Setting up monthly planning
Submission of personal reports and review
Ehtesab(just criticism)
President's Speech
Responsibles' Meeting:
Every month thana branch, Associates' branch, Members' branch and the Zila branch would hold a meeting of the area responsibles. The duration of such a meeting should best be 2 hours and ]0 minutes. The agenda of this meeting will be as follows:
Agenda:
Reciting with interpretation from the holy Quran 10 min
Submission of reports on the previous month, review. and advice 1 hour
Adopting monthly plans 40 min
Miscellaneous discussions 30 min
Closing and prayer 10 min
Contacts between Workers:
Contacts between workers are aimed at deepening relationship between them. knowing each other, activating the inactive workers, eliminating misunderstanding etc. Contacts between workers deserve particular significance in the activities of the Shibir. Specific method should therefore, be followed in this respect. Some such methods have been outlined below:
A. Planning: There should be prior planning regarding which workers to be contacted on the day, during the weeks, or during the months.
8. Place and timing: Place and timing should be determined according to the preference of the workers to be contacted. It should be remembered that if something is to be said to someone his or her preferred environment has to be creative.
C. Sincerity: Sincerity should be expressed in dealing with workers 'to be contacted. When the person contacted feels that somebody is his well-wisher he will lend his cars to him. Pure sincerity alone helps create such feeling.
D. Discussion on personal and familial problems: At first, attention should be focused on their personal and familial problems. If possible, the problems should be solved. At least, proper advice should be given and feeling of sympathy should be expressed.
F Organizational discussion: Next, the organizational matters may be discussed with them. Faults should be amended if noticed.
F. Discussion on the movement as a whole: Discussion may proceed on various facets of the movement with a view to broadening the thoughts and sharpening sense of responsibility among the workers.
G. Exchange of salam and prayer: In the end, everyone would depart after exchanging salam and performing prayer together. It is noteworthy here that the above-mentioned method is the best method or contact.
Baitul mal:
To carry out the tasks of the Organisation, every branch should have baitul mal . For, baitul mal is the backbone of the Organization. Baitul mal does not automatically come into being. II is formed in the process of the sacrifice and fortitude of the workers. The source of Baitul mal is basically two-fold.
The first source of the Baitul mal is the Yanat from the workers of the Organization. Every worker has to contribute Baitul mal a certain rate every month. The worker himself decides on the rate or the Yanat. This rate has to be determined on the basis or fi sabi lillah.
The second source of the Baitul mal is subscription or donation from the well-wishers. On the one hand, efforts should be made to increase the number of the well-wishers and, on the other, care should be taken that nobody serves his vested interest in exchange of money donated.
Apart from these, jakat and ushar may also be the sources of baitul mal. But the collection of such payments can only be done with the permission of the Central President. Accounts for income and expenses of this fund should be maintained separately. Every sub-ordinate branch has to regularly pay the higher Organization a monthly subscription. This is the first thing that it has to do. If the higher organization is left feeble, no initiatives are likely to become fruitful.
Reports on the baitul mal have to be submitted regularly to the monthly workers' meetings. In case of need, the Central President may inspect or have someone else to inspect various reports of the Baitul mal.
Organizational Tours:
Approval of the higher authorities of the Organisation needs to be taken to make organisational work comprehensible, solve organisational problem or complication and to participate in any local programmes. The expenses incurred for the tours must be borne by the branches toured.
Election of Directors:
At the beginning of each session, Presidents are elected afresh in the Members' and Associates' Sections. While electing, the qualities of the Directors should be taken into consideration as laid down in Section no. 34 of the Constitution. Once elected, the President would, for the convenience of work, appoint various responsible persons on consultation with the workers. The posts for such appointments are:
1. General Secretary
2. Secretary, Baitul mal
3. Office Secretary
4. Secretary, Library
5. Communication Secretary
6. Publication Secretary
The Director of sub-branch under a branch will be nominated by the President upon consultation with the workers.
Planning:
A strong organization always works in a planned manner. While planning, the following points have been taken into consideration:
1. Manpower (with classification)
2. Standard of the workers
3. Scope of work and statistical information
4. Economic situation
5. Su1Tounding situation
6. Activities of the opposition forces
Planning has to be made on consultation in meetings of the Workers, Associates and Members. On the whole, consultation should be given priority while planning and the plans will be adopted for implementation. These have to be done with the permission of higher authorities in the Organisation.
Reporting:
When the plan period is over, regular reporting is essential to review the work done. Reports should be collectively assessed.